For DSPs, activity records in Setworks are your timesheet. Most activity records also document the services we provide to individuals (these are "billable" records). For work time when you are not supporting an individual (such as meetings or one-on-one training) you will enter non-billable records. Do not enter activity records for your online trainings or CPR and First Aid; you are paid for those automatically.
Expectations for Activity Records
Any staff providing direct support to an individual receiving services from ASN is expected to complete daily documentation to account for the services provided. This documentation should be completed by the end of your shift of support (issues with completing the documentation should be immediately brought to the attention of your Division's Supports Coordinator).
Click here for a PDF on how to enter activity records.
LATE Activity Records
Payroll for ASN is processed by DATIS, a third party company. As DATIS has a hard submission deadline for payroll each week, we are forced to pass on a deadline to receive necessary time information from you as well. Time records are pulled from SetWorks one time each week. Those records are then converted into the correct format, pay rates are reviewed and PTO hours are added. This process can take up to 3 days for the payroll department to complete. When activity records (or PTO requests) are submitted outside of standard timelines, the prep work has not been completed, so the information does not get gathered into the payroll batch and they become late records.
As late records are received, the payroll team must put in extra hours to cross reference and verify the accuracy of each one. The additional review results in delayed payments. The delay is not meant as a punishment and we understand that submitting records on time can sometimes be challenging, but doing so helps to maintain smooth operations and timely payments. Submitting travel and activity records on time helps us streamline payroll processing and ensures everyone is paid promptly.