It is Arkansas Support Network's policy to reimburse out-of-pocket travel expenses incurred by employees and board members in the line of duty in accordance with the guidelines established below.
Travel reimbursement within the program area:
if in the course of duty, an employee must use his or her vehicle for business-related travel, this expense will be reimbursed at a rate not to exceed the IRS allowable reimbursement. This rate will be reviewed annually by the CEO and will be approved by the board of directors as part of the annual agency budget.
Travel and expense reimbursement outside the program area:
With prior approval of the CEO, board members and employees who travel outside of the program area for conferences, meetings, etc., on behalf of the agency, may be reimbursed for lodging, meals, and mileage. A per-diem rate approved by the board of directors in the annual budget may be paid in advance for meals. Lodging should be arranged and approved in advance and will be reimbursed at actual cost. Mileage reimbursement, where appropriate, will be reimbursed at the established agency rate.
Reimbursement for travel will be made regularly on a schedule to be determined by the CEO and management team. All mileage must be approved by the supervisor or other CEO designee.